Report from the Steering Committee — June 14, 2012

Hi Everyone,
Welcome to the first official Steering Committee Report for the TBD Website!

If you weren’t aware, yes Virginia, there is a Steering Committee, formed in the initial post via volunteer. The committee consists of Lori Tian Sailiata, Brooke Ryter, Sarah W Bartlett, Linda G Hatton, April M. Galloway, Khara House, Claudia Karabaic Sargent, and Jeannine Everett.

We will meet weekly to discuss issues related to getting the website up and running. Every Thursday, on the site splash page, we will post a summary of our meeting along with any issues for discussion. We will also link it to the Facebook page.

There’s a lot to discuss, so here we go!

1. We are moving to a self-hosted platform.

While was a great way to get started, it’s not flexible enough to support a site with as many subteams, administrators and contributors as we have. As it will be easier to make this shift sooner rather than later, we will be moving to a self-hosted platform on July 1st. April will be handling the site hosting duties (thank you April!) There will be no cost to the membership for the first year. After that point, to continue as a member, there will be a nominal fee ($50 divided by the number of members, so maybe a few dollars per person per year).

2. The site needs a name.

We have been using Robert Lee Brewer’s site moniker MNINB or not-bob as a placeholder, knowing we’d have to change it eventually. It is his intellectual property. He was generous enough to share his wisdom and experience–let’s give the man his brand back. It’s also a great opportunity to choose a name that speaks to who we are and will be more meaningful to a general audience.

We kicked off the process earlier this week, but now we have a deadline, so here’s how it will work;

  • We will continue to take name suggestions through Sunday midnight est. All names suggested must be available. Please check before putting a name forward. They should be reflective of our identity and broad enough to apply to the range of writing genres and interests we cover, with some room to grow.
  • Monday morning I will put a poll on the website with the name choices and link it to the Facebook page. Voting will be open until Wednesday at noon EST.
  • The Steering Committee will announce the name in Thursday’s report.

3. We are developing an infrastructure

We consider ourselves an interim committee. Eventually, site management should be chosen by the membership. Over the next six months, the Steering Committee will develop bylaws governing the site’s operation and management, along with required roles, duties and terms of service.  At that point, we’ll hold elections for the first official committee.

4. We are defining roles within the Steering Committee

We want to make it easy to know who to go to for what.  We’ve assigned three roles to date. Jeannine Everett will serve as the communication point between the committee and the membership, and Sarah Bartlett will be coordinating the various theme teams to ensure we are sharing ideas and avoiding duplication of effort. Khara is our community maven, and will continue leading her fun and inspiring tweet chats.  As other roles and responsibilities evolve, we’ll let you know.

This is a huge and exciting endeavor, and as a committee we will do our best to help bring it into fruition.  Thank you for your energy and creativity, and we appreciate your support and enthusiasm!

The Steering Committee

5 comments for “Report from the Steering Committee — June 14, 2012

  1. June 14, 2012 at 10:54 am

    Thanks, Jeannine! Terrifically summed up.

  2. elissa field
    June 14, 2012 at 3:10 pm

    Good information. Thanks to all of you, for your efforts.

  3. June 14, 2012 at 5:29 pm

    looks like we’re making some progress. i am so amazed at you guys coordinating something this large.

  4. June 15, 2012 at 6:47 pm

    Good job, Jeannine. Thanks for taking on the role of our “voice.”

  5. juliatomiak
    June 17, 2012 at 11:43 am

    Thank you so much for all your your hard work and enthusiasm for this project!

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